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Privacy & Cookie Policy — Windlass Court

Last updated: January 2026

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1. Who We Are

 

Windlass Court is a residential development owned and built by Fourthwright Design & Construction Ltd.

Sales and marketing for Windlass Court are managed by XERA Innovations Ltd

The appointed selling agent is WEST-TPC (The Property Consultancy)

 

When you submit personal data through this website, XERA Innovations Ltd and WEST-TPC act as joint data controllers for that data, for the purposes of managing enquiries and marketing Windlass Court, in accordance with UK GDPR and the Data Protection Act 2018.

 

Contact for privacy enquiries

Heather Edwards

XERA Innovations Ltd

14 High Street, Chipping Norton, Oxfordshire OX7 5AW

Email: heather@xera.uk ​

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2. What Data We Collect

We collect personal data when you:

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  • Submit a contact or enquiry form (name, email address, phone number, message)

  • Register interest or subscribe to updates

  • Visit our website (via cookies or similar technologies, where consent is given)

  • We may also collect technical data such as IP address, browser type, device information, pages viewed and time spent on the site, via analytics tools.

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3. How We Use Your Data & Legal Basis

We use your personal data to:

 

  • Respond to enquiries about Windlass Court

  • Provide information you request

  • Manage registrations of interest and communications

  • Operate and secure the website

 

We do not carry out automated decision-making or profiling.

 

Our lawful basis for processing is:

 

  • Consent, where you submit a form or opt in to communications

  • Legitimate interests, limited to essential website analytics used to improve performance and user experience​

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4. Who We Share Data With

Personal data submitted through this website is managed jointly by XERA Innovations Ltd and the appointed selling agent, WEST-TPC, using Mailchimp for enquiry handling and communications.


You can view WEST-TPC’s privacy policy on their website.

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Where a buyer has passed the selling agent’s proceedability checks, their personal data will be shared with an independent mortgage broker for mandatory financial assessment. This is to confirm that the buyer has the funds and financial capacity to proceed through the Custom Build process.

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Once a homebuyer has reserved a property at Windlass Court, XERA Innovations Ltd will continue to manage all homebuyer communications throughout the design, build and delivery process.

 

For legal conveyancing purposes, relevant personal data will be shared with Fourthwright Design & Construction Ltd’s appointed solicitor, who will act as an independent data controller and process personal data in accordance with their own privacy policy.

 

At legal completion, limited personal data will be shared with Fourthwright Design & Construction Ltd solely for the purposes of practical completion and move-in handover.

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We do not sell personal data or share it with third parties for their own marketing.

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We use trusted service providers who act as data processors, including:

  • Wix.com Ltd for website hosting and forms

  • Mailchimp for email communications

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Where data is transferred outside the UK, appropriate safeguards are in place, including standard contractual clauses, in line with UK GDPR requirements.

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5. Data Retention & Security

Personal data is retained for the duration of the Windlass Court sales period and for a reasonable period afterwards for compliance and audit purposes, unless you request deletion sooner.

 

Appropriate technical and organisational measures are in place to protect your data.

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6. Cookies & Tracking

We use cookies to:

  • Enable essential website functionality

  • Analyse website usage through analytics cookies, only where consent is given

When you first visit the site, a cookie banner allows you to accept or reject non-essential cookies.
You can change your preferences at any time via the Cookie Settings link in the website footer.

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7. Your Rights Under UK GDPR

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to or restrict processing

  • Withdraw consent at any time

  • Request data portability

  • Lodge a complaint with the supervisory authority

All marketing emails include an unsubscribe link.

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To exercise any of these rights, contact heather@xera.uk 

 

8. Complaints

If you have questions about your data or this policy, please email heather@xera.uk

If you are concerned about how your data is handled, you have the right to complain to the Information Commissioner’s Office (ICO).​

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9. Changes to this Policy

This policy may be updated from time to time.

The date at the top of the page will reflect the latest version.

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